Reminder - Hillcrest Pool closed
Sunday, April 1st through Sunday, April 29th 2018

Our last day at Hillcrest will be on Saturday, March 31st, before they shut down the pool for their annual maintenance. If you haven't selected your practice schedule for April yet, you have until Friday, April 6th, to do so. Click here to select your practice sessions in April.

There are still quite a number of people who have not signed up for their April practices yet. If you did not receive an email confirmation of your practice selection then you are not signed up for April. Swimmers are allowed to swim up to twice a week. If you sign up for more than two sessions a week, you will be charged $250 for each additional session registered.

We will start practicing at JCC on Monday, April 2nd and yes, practices will run as scheduled on Easter Monday!


PARENTS ARE ENCOURAGED TO ATTEND THIS MEETING!

PNSC's Annual General Meeting for the 2018/2019 Season will take place as follows:

Note: The time you attend the meeting is counted 1 hour/family/session. Parents can come to attend the meeting when your children are in the pool for Sunday evening practices.

AGM Agenda

  1. Adoption of rules of order
  2. Consideration of the Financial Statements
  3. Report of the Directors
  4. Election of Directors

Current Directors for 2017 – 2018

Name

Position

Position Description

Nelly Kuan

President

Presides all meetings of the society and of the directors.

Ted Baker

Vice-President

Carries out the duties of the president during the president’s absence.

Earendil McNay

Secretary

Conducts correspondence, issues notices of meetings, keeps minutes of meetings and has custody of all records and documents.

Mi (Maggie) Zhou

Treasurer

Keeps the financial records and render financial statements.

Camila Tang-Miya

Registrar

Conducts all registration related duties.

Yan Huynh

Coach Liaison

Act as communication/feedback link between coaches and the directors.

Election details according to the PNSC By-laws:

  • Directors must retire from office at each annual general meeting when their successors are elected.
  • A separate election is held for each office. Current directors are eligible for re-election.
  • An election may be by acclamation (a vote in which no formal ballot is held and/or an election victory won through default), otherwise it must be by ballot.
  • If a successor is not elected, the person previously elected or appointed continues to hold office.

We encourage parents to get involved and nominate themselves or others to join the PNSC Board of Directors!

We also need parents to coordinate other Club events and are looking to fill some of these positions for next year.

If you are interested in any of the Directors or Coordinator positions, please either email Nelly Kuan at president@pnsc.ca prior to the AGM or by nomination at the AGM

We are also looking for Volunteers for the following Sub-Committees – if you are interested please let us know at the AGM. Committee members will be volunteered in May by the Directors.

JOB DESCRIPTIONS for Coordinators:

  1. Assistant Coach (AC) Coordinator: work closely with Coach Liaison, Assistant Coach (AC) coordinator (coach), and the coaches who coach AC to help organize and monitor AC activities such as coaching staff meetings, training, social and sport events.
  2. Junior Leader (JL) Coordinator: work closely with Coach Liaison, Junior Leader(JL) Coordinator (coach), and the coaches who coach JL to help organize and monitor JL activities such as coaching staff meetings, training, social and sport events.
  3. Clothing Coordinator: look after orders, pick-ups, distribution of swimsuits & swim caps, clothing for swimmers, etc.
  4. Coach Uniform Coordinator: look after orders & pick-up, distribution, work closely with coaching staff, inventories, etc.
  5. Coach Corner Coordinator: work closely with coaches by collecting Coach Corner from coaches each month and create a Coach Corner and send to our webmaster for posting, etc.
  6. Communications Coordinator: Manage, prepare, review and email all club communications & event reminders. Also, coordinate with webmaster to post same communications on the website.
  7. Facilities Coordinator: look after pool rentals for regular practices and special events and meeting room rentals for all club events.
  8. Fundraising Coordinator:look after our fundraising program, work closely with our registrar, take gift cards’ orders and pick-ups, run special gift cards orders & pick-ups, etc.
  9. Mile Swim Coordinator: look after Mile Swim Events (one per session), work with event leaders & volunteers and coaching staff, handle stop watches &time sheets, collect time sheets, prepare the results and certificates, rewards, etc.
  10. Time Trials Coordinator: look after Time Trials Events (one per session, 2 days), work with event leaders & volunteers and coaching staff, handle stop watches &time recording sheets, collect time recording sheets, prepare the results and certificates, rewards, etc
  11. Online Sign-Up Coordinator: Work with Board members, coordinators and coaches to create online signup forms for club events and activities (eg. Coaches lunch, swimsuit order), generate summary of the signups, etc.
  12. Social Event Coordinator: work with a group of volunteers to organize Christmas & Year End parties and other club social events.
  13. Sports and Fun Event Coordinator:work with coaches to organize sports and fun events for swimmers such as swim-a-thons, mini swim meets, etc.
  14. Swim Equipment Coordinator: look after orders & pick-up and distributions, work closely with coaching staff, inventories, etc.
  15. Training Courses Coordinator: provide all training course information, such as Bronze Medallion & Bronze Cross, WSI, AWSI, NLS, NCPP and club subsidy.
  16. Volunteer Coordinator: Coordinate all volunteering activities such as sign-up, assign duties, organize volunteers at events.  Collect volunteer sheets and coordinate with treasurer re volunteer deposits.
  17. Webmaster: Manage and update all contents on the club website.  Regularly review website to ensure information is up-to-date.

PNSC's popular Time Trials event will be held Saturday 5th May for Blue and Red Groups and Saturday 12th May for Yellow and Grey Groups.

We encourage all swimmers to participate in this event: this is a great opportunity to monitor progress from last November's Time Trial and catch up with all the swimmers from the same group. We achieved a record attendance in the last November Time Trial with 144 swimmers. We are aiming to repeat another successful event!

Details are as follows:

Time Trials at Hillcrest pool for Blue and Red Groups:

  • Date: Saturday, May 5th, 2018
  • Time: 7:00 PM - 7:30 PM (registration, activation, group pictures)
    7:30 PM - 9:30 PM (Swim events)
    9:30 PM - 9:45 PM (Refreshments)
  • Location: Hillcrest Community Center
  • Register: as a participant here by Thursday, May 3rd 2018 (12 Noon).

Notes:

  • Due to the Time Trials, all practices for Blue and Red Groups are cancelled on Saturday, May 5th, 4:45-8:00 PM. The practice for Yellow Group is cancelled on Saturday, May 5th, only at 6:45-8:00 PM: the swimmers from that timeslot can join the previous classes at 4:45-6:00 PM and 5:45-7:00 PM.

Time Trials at Hillcrest pool for Grey and Yellow Groups:

  • Date: Saturday, May 12th, 2018
  • Time: 7:00 PM - 7:30 PM (registration, activation, group pictures)
    7:30 PM - 9:30 PM (Swim events)
    9:30 PM - 9:45 PM (Refreshments)
  • Location: Hillcrest Community Center
  • Register: as a participant here by Thursday, May 10th 2018 (12 Noon).

Notes:

  • Due to the Time Trials, all practices for Grey and Yellow Groups are cancelled on Saturday May 12th from 4:45-8:00 PM. The practice for Blue Group is cancelled on Saturday May 12th only at 6:45-8:00 PM: the swimmers from that timeslot can join previous classes at 4:45-6:00 PM and 5:45-7:00 PM./li>

For more information about Time Trials, visit the Time Trials page.

For information on how to use the stopwatch and keep time, click here.

VOLUNTEER OPPORTUNITIES:

Volunteer opportunities will now be posted on Amilia. We are currently looking for volunteers to help with the upcoming Time Trials. If you are available to help out, click here to sign up for a shift. Thank you!


The April 18th Mini-Meet results have been posted to the new Mini-Meet page.


The November 4th and 18th Time Trial results have been posted to the Time Trials page.


The November Mile Swim Results have been posted for your review.

Congratulations to all the kids for a job well done!!!


Please note that parent volunteer sheets for swimmers that only participated in Term 1 are past due.
Please scan and email your completed volunteer sheets to our Volunteer Coordinator, Susan Poon at volunteer@pnsc.ca.

Please also note that we do not give back a prorated cheque for partial completion of volunteer hours. If you did not complete the required number of volunteer hours, your volunteer deposit cheque will be cashed at the end of the season. Please visit our website for more information about our club volunteer policy.

As in the past, families are able to top up their volunteer hours with the purchase of retailer gift cards. The list of gift cards available for purchase are Boston Pizza, White Spot, Starbucks, Choices, Safeway, and Chapters/Indigo. Please email volunteer@pnsc.ca for more information.


Parents should note that in order for swimmers to access the pool during their practices, they must present valid and current ID cards.

All PNSC swimmers must update their ID cards by seeing the front desk. Please bring your current PNSC card with you so that the staff can update.

New swimmers (especially young children) who do not have ID cards are asked to come to the front desk with their parents. Please provide information such as the swimmer's full name, home address, telephone and birthday; and you should receive your ID card within 10 minutes.

Swimmers must follow all pool regulations, such as:

  • Swimmers using their ID card may not swim outside their normal practice time
  • Parents must pay if they wish to swim at the pool. Any breach of this rule may result in the cancellation of their children's membership

Also, please note the following:

  • The club does not assume any responsibility for lost items; therefore swimmers should not bring valuable items to practices.
  • Parents are expected to wait until their children are in the water before leaving.
  • The club does not assume any responsibility for a swimmer's safety or security before and after practices.

To stay current on events and promotions at your local recreation centre sign up for the Vancouver Parks and Recreation Rec Report Newsletter.
Click here to sign up for the newsletter.
Click here to see news and a special offer from the current newsletter edition.


Important information to our members is sent via e-mail on a regular basis. We ask all PNSC parents to register to get on the e-mail list. To register, send an e-mail in the following format:

  • To: info@pnsc.ca

  • Subject: Relationship to club, Last name, Swimmers first name, Optional additional names of children

Examples:

  • Subject: Swimmer, Jones, Mark, Cindy

  • Subject: Coach, Bowman, Alex

  • Subject: Executive, McNiel, Jim

No text is required in the body of the e-mail. Send one e-mail from each address you want to receive club e-mail at.

Copyright © 2017 Percy Norman Swim Club. All Rights Reserved.
Last Updated: April 20, 2018